PubPlay Guide for Pub Owners and Staff

PubPlay runs a complete pub games night across three screens:

•	The host tablet controls registration, fixtures, scores and the archive.
•	The TV display shows the join code, next fixtures and live standings.
•	Players' phones are used to join and follow fixtures and results. Players do not install an app.

Before the First Games Night

Prepare:

•	An Android tablet with PubPlay installed from Google Play.
•	Reliable internet for the tablet. Pub Wi-Fi or a mobile hotspot is suitable.
•	A TV with a web browser, Android TV, Fire TV, streaming stick, laptop or other browser-connected device.
•	A Google Play account for purchasing or restoring the venue subscription.
•	The referral code supplied by the PubPlay partner, if applicable.

On the tablet:

1.	Open PubPlay Tablet.
2.	Select Create owner account.
3.	Enter the owner's name, business email and a secure password.
4.	Sign in and complete Venue setup.
5.	Enter the pub's real name, postcode and city.
6.	Enter the partner referral code before selecting Create pub account.
7.	Open Subscription, load the available plans and select monthly or annual.
8.	Complete the Google Play purchase. The monthly plan includes the trial shown by Google Play when eligible.
9.	Wait until the subscription section confirms that access is active.

The owner account and venue restore automatically when the app is reopened. Keep the password private and do not share the Google reviewer access code.

Quick Checklist for Every Games Night

1.	Connect the tablet to the internet and open PubPlay.
2.	Confirm the correct venue and active subscription.
3.	Select the game and tournament format.
4.	Enter a clear event name and select Create games night.
5.	Open the TV display and show the player QR code.
6.	Wait for every player or team to join.
7.	Correct names and teams before creating fixtures.
8.	Close registration and create fixtures.
9.	Enter every result on the tablet.
10.	Advance each knockout round when required.
11.	Select Finish event, check the final result and then archive it.

Creating a Games Night

In the Games night section:

1.	Select a game such as darts, pool, quiz, bingo, dominoes, cribbage, skittles, shuffleboard or table football.
2.	Select Custom game if the pub wants to supply another game name.
3.	Choose the tournament format:
   - Individual round robin: every player plays every other player.
   - Team round robin: every team plays every other team.
   - Knockout tournament: the winner of each match advances until the final.
4.	Enter an event name, for example Friday Darts - 31 July.
5.	Select Create games night.

Only one active games night can exist for a venue. Finish and archive it before starting another one.

If an event was created by mistake, Cancel empty event is available only while registration is open and no players have joined.

Connecting the TV

The TV is a separate live display; the tablet remains available to the host.

1.	On the tablet, select Open TV display setup.
2.	On the TV device, either:
   - scan the TV QR code with the TV/streaming device where supported; or
   - type the displayed TV address into its web browser.
3.	Put the browser into full-screen mode.
4.	Keep the TV browser open for the duration of the event.

During registration, the TV shows the join code and checked-in player count. During play, it shows the next fixture, latest result and top standings. It refreshes automatically.

The host tablet does not need an HDMI connection. The tablet and TV only need internet access; they may use the same Wi-Fi or different connections.

How Players Join on Their Phones

Tell players:

1.	Open the phone camera and scan the player QR code shown on the tablet.
2.	If scanning is unavailable, open https://play.backendkz.co.in and enter the join code.
3.	Check that the pub name and games-night name are correct.
4.	Enter a recognisable player name.
5.	For a team event, enter the agreed team name exactly. The team name is required.
6.	Select Join games night once.
7.	Wait for You are checked in.

No app installation or player account is required. The phone remembers that player's check-in in the same browser. Players should not use private/incognito mode or clear browser data during the event.

After fixtures are created, each phone shows relevant fixtures, all players and the live leaderboard. Players view results on their phones; the host enters the official score on the tablet.

Checking Players and Closing Registration

The Players and fixtures section updates automatically.

Before closing registration:

•	Confirm that every participant appears.
•	Remove accidental registrations before fixtures are created.
•	Use Rename to correct a player's name.
•	For team events, ensure every player has the correct team name.
•	Ask late players to join now. No new registrations are accepted after fixtures are created.

Then select the appropriate button:

•	Close registration and create round-robin fixtures
•	Close registration and create team fixtures
•	Close registration and create knockout bracket

Confirm the prompt. Registration closes immediately and fixtures are generated.

Recording Scores

For each completed match:

1.	Find the match under Players and fixtures.
2.	Enter the score for both sides.
3.	Check that the values are assigned to the correct players or teams.
4.	Select Save result.

The player phones, tablet leaderboard and TV update automatically. A saved score can be corrected with Update while the event is still in progress. Finished and archived events are read-only.

PubPlay awards leaderboard points from completed results. No leader is shown before the first score is recorded.

Knockout Tournaments

For a knockout event:

1.	Record every result in the current round.
2.	Confirm there are no missing scores.
3.	Select Advance knockout round.
4.	Repeat until the final consists of one completed match.
5.	Select Finish event.

The advance button remains unavailable until every match in the current round is complete. Byes are handled by the bracket.

Finishing and Archiving

When every fixture has a result:

1.	Select Finish event.
2.	Confirm the final leaderboard and winner.
3.	Results become read-only.
4.	Select Archive completed event.

To view old events, select Event archive in the tablet header. An archived event contains:

•	the final leaderboard;
•	player and team names;
•	every fixture and result;
•	the winner;
•	a final-results QR code that players can scan later.

Return to Host view before creating the next games night.

Subscription and Account Tasks

•	Use Refresh subscription after a new purchase if activation is not immediate.
•	Use Restore Google Play purchase after reinstalling PubPlay or changing tablet.
•	The active plan and app version appear in the Subscription section.
•	Sign out only when changing owner account or handing the tablet to another business.
•	Do not create a second venue to solve a login or subscription problem; contact support first.

Troubleshooting

### A player does not appear

Check that the phone displays You are checked in. Confirm the tablet has internet, wait five seconds and select Refresh. If registration is closed, the event cannot accept another player.

### The QR code does not scan

Increase tablet brightness, clean the camera lens or ask the player to enter the visible join code at https://play.backendkz.co.in.

### The TV says Display unavailable or Reconnecting

Check the TV's internet connection and verify the full address shown in TV display setup. Reload the browser. Score entry can continue on the tablet while the TV reconnects.

### The subscription appears inactive

Confirm the tablet uses the Google account that made the purchase. Select Restore Google Play purchase, then Refresh subscription. Do not buy the same plan twice.

### A score was entered incorrectly

Select Update beside the fixture before finishing the event. Scores cannot be changed after the event is finished or archived.

### The host cannot create another event

Open the current event. Complete all fixtures, finish it and archive it. Only one unfinished games night is allowed per venue.

Safe Operation

•	Use a unique owner password and keep the tablet screen locked when unattended.
•	Do not display owner credentials, referral codes or Google reviewer credentials.
•	Collect only the player names needed to run the event.
•	Ask players to use a nickname if they do not want their full name displayed.
•	Keep the tablet charged and have a charger available near the host position.
•	Record any problem, its time, event name and a screenshot before contacting support.

Support contact: info@fullstackdev.kz